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Registration

Registration is opening soon.

All registration fees and tickets are in the local currency, Polish złoty (PLN, zł), and are inclusive of VAT at 23%. 

The early bird deadline is Sunday 6 April 2025 at 23:59 CET. Late fees will apply after this deadline.

If you have any questions, please try our AI Chatbot 'Copernicus' in the bottom right who should be able to answer most queries for you.

If you wish to register as a group, please email [email protected]

Why attend the EOS Congress?

The Congress Pass includes: 

  • Delegate badge, lanyard, pocket programme
  • Access to all the scientific sessions from 4-6 June 2025
  • Access to the trade exhibition and e-posters from 4-6 June 2025
  • A ticket to the Opening Ceremony and Welcome Reception on 3 June 2025 (evening)
  • A ticket to the President’s Reception on 4 June 2025
  • Online access to the digital Abstracts Book and e-posters
  • Coffee breaks in the trade exhibition from 4-6 June 2025
  • Lunches on congress days from 4-6 June 2025

The Congress Pass does NOT include:

  • Access to the postgraduate and pre-congress courses; tickets for the courses can be purchased during the registration process
  • Tickets to attend the Disco Party on Thursday 5 June; this can be purchased during the registration process
  • Tickets to attend the Gala Dinner on Friday 6 June
  • Access to the Congress venues and networking events for accompanying persons. Tickets can be purchased during the registration process

The Accompanying Person ticket is limited to ONE per delegate and includes:

  • Delegate badge and lanyard
  • Access to the trade exhibition from 4-6 June 2025
  • A ticket to the Opening Ceremony and Welcome Reception on 3 June 2025 (evening)
  • A ticket to the President’s Reception on 4 June 2025
  • Coffee breaks in the trade exhibition from 4-6 June 2025
  • Lunches on congress days from 4-6 June 2025
  • Children under the age of 12 can attend without a pass but must be always accompanied by an adult

The Accompanying Person ticket does NOT include:

  • Access to all the scientific sessions from 4-6 June 2025
  • Children are NOT allowed into the scientific sessions

Congress and Accompanying Person Passes

EOS Life Member - Early 1,196.00 zł  € 299.00
EOS Life Member - Late

1,600.00 zł

 € 400.00
EOS Life Member - Onsite 1,920.00 zł  € 480.00
EOS Member - Early 2,460.00 zł  € 615.00
EOS Member - Late 3,060.00 zł  € 765.00
EOS Member - Onsite

3,480.00 zł

 € 870.00
EOS Student - Early 1,196.00 zł  € 299.00
EOS Student - Late 1,600.00 zł  € 400.00
EOS Student - Onsite 1,920.00 zł  € 480.00
Non-member - Early 3,080.00 zł  € 770.00
Non-member - Late 3,580.00 zł  € 895.00
Non-member - Onsite

3,980.00 zł

 € 995.00

Non-member Student – You can apply to become an EOS member to qualify for the discounted student rates above. Apply here.
Non-member students are not be eligible for discounts off the Non-member rates above.

                                                                            

Accompanying Person - Early

1,200.00 zł

 € 300.00
Accompanying Person - Late 1,460.00 zł  € 365.00
Accompanying Person - Onsite 1,996.00 zł  € 499.00
Accompanying Child Under 12 Years Old   Free
Exhibitor Congress Pass - Early

3,080.00 zł

 € 770.00
Exhibitor Congress Pass - Late 3,580.00 zł    € 895.00  
Exhibitor Stand Pass         1,476.00 zł              € 370.00    

 

Tickets for meetings on 2 June 2025

Click on the Programme menu above for more information.

21st EPSOS Annual Meeting - Postgraduate students only

74.00 zł  € 18.50 

 

Tickets for courses and meetings on 3 June 2025

Click on the Programme menu above for more information.

Postgraduate course (Students only) - Early                                                                                                                                                        396.00 zł  € 95.00
Postgraduate course (Students only) - Late 480.00 zł  € 120.00
Pre-congress course Half day - Early 960.00 zł  € 240.00
Pre-congress course Half day - Late 1,260.00 zł  € 315.00
Pre-congress course Full day - Early 1,760.00 zł  € 425.00
Pre-congress course Full day - Late 2,100.00 zł  € 510.00
19th European Orthodontic Teachers Forum 128.00 zł  € 32.00

 

Tickets for the Disco Party on 5 June 2025

The ticket includes three free drinks per person and entertainment.

Disco Party - Student Ticket                                                                      120.00 zł  € 30.00 
Disco Party - Standard Ticket 260.00 zł   € 65.00  

 

Tickets for the Gala Dinner on 6 June 2025 

The ticket includes a three-course meal with wine and entertainment.

Gala Dinner Ticket                                                                                                                                                                                                 742.00 zł   € 185.00

 

Payment and Cancellation Policy

Payment Terms

Full payment of the registration fees is taken online by credit/debit card. You cannot submit the registration without completing the payment. 

Cancellation Policy

All cancellations must be received in writing at [email protected]  and will incur a 100.00 zł (€ 25.00) administration fee.

Please note: EOS takes no responsibility for the travel and accommodation costs of each attendee. It is the responsibility of each individual to take out their own travel insurance.

Cancellation Deadlines

  • Up to 6 March 2025 - a full refund will be given minus the administration fee;
  • Up to 6 April 2025 - a 50% refund will be given minus the administration fee;
  • From 7 April 2025 - no refund will be given.

Name changes can be made at any point without charge.

Refunds will be credited within 10 working days after the confirmation of receipt of the cancellation request.

Please note: cancellations due to visa refusals will be refunded according to the policy above. It is your responsibility to allow for enough time for your visa request to be accepted.

Visa Letter

The invitation letter will be enclosed within your confirmation email after submitting and paying for your registration.

Please note the visa invitation letter does not exempt attendees from complying with all requirements regarding registration and payment for their participation, accommodation and travel.

The EOS Congress Organisers take no responsibility should entry be denied by the Polish Ministry of Foreign Affairs. Click here to see the entry requirements.

If you need any assistance, please try our AI Chatbot 'Copernicus' in the bottom right who should be able to answer most queries, or contact our team on [email protected]