Payment Terms
Full payment of the registration fees is taken online by credit/debit card. You cannot submit the registration without completing the payment.
Cancellation Policy
All cancellations must be received in writing at [email protected] and will incur a 100.00 zł (€ 25.00) administration fee.
Please note: EOS takes no responsibility for the travel and accommodation costs of each attendee. It is the responsibility of each individual to take out their own travel insurance.
Cancellation Deadlines
- Up to 6 March 2025 - a full refund will be given minus the administration fee;
- Up to 6 April 2025 - a 50% refund will be given minus the administration fee;
- From 7 April 2025 - no refund will be given.
Name changes can be made at any point without charge.
Refunds will be credited within 10 working days after the confirmation of receipt of the cancellation request.
Please note: cancellations due to visa refusals will be refunded according to the policy above. It is your responsibility to allow for enough time for your visa request to be accepted.
Visa Letter
The invitation letter will be enclosed within your confirmation email after submitting and paying for your registration.
Please note the visa invitation letter does not exempt attendees from complying with all requirements regarding registration and payment for their participation, accommodation and travel.
The EOS Congress Organisers take no responsibility should entry be denied by the Polish Ministry of Foreign Affairs. Click here to see the entry requirements.
If you need any assistance, please try our AI Chatbot 'Copernicus' in the bottom right who should be able to answer most queries, or contact our team on [email protected]